Purchase Associate

• Monitor and manage daily Purchase Requisitions (PRs) for all plant procurement requirements.
• Verify PRs for make/brand, technical specifications, machine/application, quantity, department, and other relevant requirements.
• Identify suitable vendors and send enquiries for quotations.
• Obtain and evaluate vendor quotations and prepare comparative statements.
• Negotiate with suppliers regarding price, payment terms, delivery schedule,quality, and other commercial terms and conditions.
• Prepare Purchase Orders and related DMS documentation and coordinate the approval process. Release approved POs to vendors and obtain order confirmation.
• Prepare and maintain pending PO reports and regularly follow up with vendors for material delivery.
• Coordinate with transporters and vendors to ensure timely movement and receipt of materials.
• Ensure materials are delivered on time and as per approved specifications and quality requirements.
• Provide regular PR and PO status updates to user departments.
• Process and coordinate advance payment requests with Head Office and Accounts.
• Follow up on rejected materials and coordinate with suppliers for replacement and corrective action.
• Review and close unwanted or obsolete pending PRs and POs after confirmation from concerned departments.
• Coordinate with the Accounts Department for outstanding payments and advance payments.
• Manage and coordinate AMC renewals for Vapi, Tarapur, and Silvassa Plants.
• Conduct vendor visits for vendor development and assessment of manufacturing capabilities and processes.
• Prepare periodic MIS reports related to procurement, pending orders, deliveries, and vendor performance.
• Ensure compliance with applicable GST and MSME requirements.

 Required Skills