Dispatch Executive

Job Description:

Position:       Dispatch Executive

Location:      Ahmedabad

Experience:   3 - 5 Years

Industry:      Engineering

Responsibilities:

• Dispatch & Logistics Coordination

• Plan daily material dispatch based on schedules provided by other departments.
• Coordinate with transporters, freight forwarders, and courier services for domestic transport.
• Ensure optimum vehicle selection to minimize freight cost.
• Track dispatched consignments and proactively resolve transit issues or delays
• Documentation & Compliance
• Prepare and verify dispatch documents including:
• Delivery Challans
• Invoices (coordination with Accounts)
• Packing Lists
• E-way Bills
• Ensure GST, customs, and statutory compliance for all shipments.
• Maintain proper dispatch records and filing (physical & digital)
• Packing & Material Handling
• Ensure correct packing as per machine/component specifications and customer requirements.
• Coordinate with stores and assembly teams for material readiness.
• Supervise loading/unloading activities to avoid damage.
• Ensure proper labeling, tagging, and identification of shipments.
• Coordination & Communication
• Liaise with Production, Stores, QA, and Sales teams to align dispatch priorities.
• Share dispatch details with customers and internal stakeholders.
• Handle customer queries related to shipment status and documentation.
• Inventory & Records
• Update ERP / Excel dispatch registers and stock movement records.
• Maintain transporter details, rate cards, and performance records.
• Track POD (Proof of Delivery) and close dispatch documentation.
• Process Improvement & Cost Control
• Identify opportunities to reduce freight costs and transit time.
• Suggest improvements in packing standards and dispatch workflows.
• Monitor transporter performance (timeliness, damages, cost).

Required Skills

• Good communication skills
• Must have fluency in Gujarati/ Hindi/ English.
• Strong knowledge MS office, Advance Excel etc.

Required Qualification: - Any Graduation

Salary :- Upto 5.40 LPA 

If you are interested for this opening please revert on same mail with following details.

Total No. of Years Experience :-

Current CTC :-

Expected CTC :-

Notice Period :